Are you looking for a yoga studio management software? After a long time of manually handling your administrative tasks, like billing, attendance tracking, retail sales, and student communication you finally have come up with the great idea of managing your yoga studio, not through the use of Excel or paper sheets but using an all-in-one yoga studio management software. But as you happily degust your new plan, you’ll find yourself stuck in a new challenge; finding the best yoga studio software among ample choices that sound similar and make you dizzy.
Since there is a ton of fitness studio management software to choose from, selecting the right yoga studio app or software that meets your needs and is easy-to-use for you, your staff and students can be a daunting task. From free yoga studio apps to pricey long-term membership software, the rule of thumb is to determine your criteria before getting overwhelmed with varying capabilities of yoga studio softwares.
To ease your mind, we have set out
10 essential things you need to know before buying a yoga studio software
Why do you need to analyze a yoga studio management software before buying?
A Yoga studio software is a comprehensive solution that’s specially designed to effectively and efficiently help the management of yoga studio classes. There are many different yoga studio management applications available to select from. Though some attributes are common to each of the software packages, some of them are entirely distinct from others.
As an example, a few yoga studio apps might let you access it remotely, while some might require a connection to a private network. Some yoga studio apps might be designed specifically for employee management, while others might prefer to serve customers so that students can easily monitor and maintain their physical fitness classes.
3 Key features every great Yoga Studio Software should have:
1) Cloud computing or web-based capability allows you to access your software over a network connection, rather than being bound to your device’s memory.
Cloud-computing yoga studio management software means that you have remote access to your management software from anywhere anytime. Therefore, no need to be bound to your computer desk while managing your yoga classes operations because you can have access to all the features of the software from any device is connected to the internet. Meanwhile, whether your customers are running Android, iOS, Desktop, or any other operating system, they can still use your app because it pulls out information from the web, not the device’s memory.
2) Comprehensive yoga studio software that could manage all of your yoga classes booking, scheduling and administration operations in one place
The more features, the more savings in your time, expenses, and the more improvement in your business administration. A lot of your time and money is wasting for tackling front-stage and back-stage management operations.
It would be best if you choose the yoga studio app that is a weight off your shoulders with its various capabilities. For example, it might automatically tackle several tasks like assigning confirmations messages and notices to customers through email, texting, or even via the software. It might be able to make recurring payments set up by itself, control the membership standing of the students, make waitlists for loaded classes, and remind students when a spot gets available.
3) Automation- Typically, the primary reason why you need a yoga management software is the automation of manual tasks, so the more automation, the better.
Running a yoga studio is not a piece of cake, and it involves handling a significant number of factors, including students, staff, yogis, programs, stock, sales, and so on. The objective of a thriving yoga studio is to make sure your yoga classes are filled, and you have enough recurring students. If you want to deal with repetitive and tedious tasks so that you can place your thoughts and time to tasks that are more important in growing your business, like marketing plans, automation will undoubtedly help you. Before you take a look at the free yoga studio management app demo you’re contemplating, you need to figure out what are repetitive, time-consuming tasks that you would like to get rid of. By Way of Example, the next automation could be crucial to your choice:
Subscribe, registering, cancellation.
Course, class, appointment scheduling
Management of booking cancellation and wait-list
Customer communication and reminders
Yoga Studio App/Software Features To Consider:
Sure, the needs of your yoga studio will be different from your competitors. The rest of this post points out all the various management features you might need in your yoga studio app:
Online course scheduling:
This can be a very customer friendly service for the students. You might need the following features.
A wait-list that students can add their names.
Student ID card in-check option: It’s a feature that allows your student to get to the class after scanning their ID card and waiting for your confirmation.
Printable sheets: Sometimes, you also need a print of sign-in sheets, so get software that provides you with printable sign-in options.
Room and equipment rental scheduling: some softwares can automate even the process of renting room or equipment.
Custom booking: one factor for growing your business is increasing the number of recurring customers. So, with a recurring booking your students can easily book as many classes as they want.
Check how many students showed up for the yoga class: by monitoring class attendance statistics, you can find out whether your business plans are working. Therefore, get a yoga studio management software that provides accurate attendance statistic reports that gives you the perspective of which classes are profitable, and which are not and should be improved or closed.
1. A user interface with a more comfortable scheduling procedure
You should choose a yoga booking software that has the most straightforward scheduling process where your clients can easily book classes and sessions with you. For example, drag and drop for booking is a user-friendly luxury feature.
Cloud/Web based application: By choosing this type of yoga studio software, you can manage your business from anywhere at anytime. Moreover, using a web-based software can save you on the complicated installation process, networking costs, and upgrade hassles.
Multiple filters to view your yoga business from different perspectives: You can filter your software operations by day, week, last name, service, gender, etc. It’s very convenient when you want to see it from a more comprehensive perspective.
Schedule by color coding: yes, some software allows you to implement your habits in your yoga studio management software. There is no need for those messy colored sticky notes to remind you of important events.
2. Multiple Yoga Studio Enrollment Options
Sometimes, you want to something besides yoga classes in your health club, so you should look for a software that is flexible enough to schedule a variety of events like seminars or special events. It should have a custom template specially designed for people to quickly sign up in your seminars/workshops and a straightforward scheduling layout for you.
3. Payment Process
Since you want to automate your tasks, credit card integration is one of those user-friendly features. A yoga studio software that provides this service integrates credit card processing in the cloud, that means there is no need to pay for hardware and set up.
Linking payments to services: This helps you have financial statements to see the status of each service you provide.
Payment packages: You should have different types of pricing packages regarding customers’ needs. So, the yoga business management software should be able to accept payment of various packages.
Payment state monitoring: Maybe you have customers who are in debt. Choose a yoga studio software that can see at first sight which clientele are still debtor and how much they should pay.
Membership cards and ID tag capability: Choose the yoga studio app that provides you with scanning barcoded cards to make self-check and client tracking much faster.
4- Adding new user cost
Some yoga applications businesses charge depending on the number of consumers you have added on the program system. It might not lead to any problems at the beginning when you manage a small studio. However, as your yoga studio develops, you might want to add an increasing number of customers and create individual profiles for every one of your yoga trainers.
It can result in a higher price a month than you initially expected and budgeted. Make sure to review the yoga software supplier’s usage policy to choose a yoga studio app that fits your budget now and later, so not to be forced to cancel your contract at the peak of success.
The future of all businesses, including Yoga and Fitness industry is on mobile, and a yoga studio application which is not mobile compatible is not going to work for you for a very long time.
Studies indicate that adults have been spending roughly 2.8 hrs. every day working with their cellphones. As a yoga studio owner, it’s an excellent chance for you to grow your business and make more communication with clients. So, the yoga studio management software provider should enable you to embrace this trend and implement it in your business. Mobile is especially powerful when it comes to making bookings and payments better.
Thus, your yoga classes app supplier should allow you to not only adopt this feature but to make the most of it when managing your company.
6- Running Your Online Fitness Shop
Creating an online shop is an excellent idea for making more revenues if you currently sell retail in your studio. When you choose a proper paid or free yoga studio app, it’s a simple process because it provides you e-commerce capacities so that you can track your sales, and also you have other options to make more money with your software.
Actually, you can cooperate with physical yoga shops and wellness products providers to supply products to market on your virtual shop. You’re able to do carrying stock inventory or start drop shipping agreements. Your options are unlimited. Moreover, in your online shop, you can sell different products such as coupons, gift cards, class packages, tickets for special events, etc. All of them together make your studio a complete health club and make your customers feel more satisfied with your services.
7- Gift Card Set Up Feature
Coupons and gift cards can have a significant impact on the number of customers. You can choose yoga software that can add gift cards option and integrate them with leading software, so you can easily create, sell, and track them. Other options that might come with gif cards set up are including:
Prepaid Option for Gift Cards
Ability to track the balances
Loading gift cards with different prices
Selling gift cards in your online retail stores
Your yoga business gives a massive boost by using E-mail marketing. So, if you want to pick a yoga studio app for iPad, see if you can choose something that integrates it with email marketing. And that’s how you can link the contact database of your yoga studio management software to your e-mail marketing rather than using separate databases.
Using email marketing allows you to not only make your yoga classes full and find more regular students but it is essential for promoting, reminding your students of their classes, encourage referrals, sell products, packages etc.
By using an e-mail marketing option, you can classify your students and realize what the best messages will be for them.
For example, if a student registers on the internet for a course, you can deliver electronic reminder messages for attending to the class.
Therefore, you can increase your yoga classes’ attendance, and when any student can’t attend, they’ll be recalled to remove their name off the current class, and a spot will be opened in wait list to reserve their place. For this, your e-mail system will create an email to the people in the waiting list to remind them of the open spot. Just imagine how it is doing manually; good yoga studio management softwares automates all of those laborious tasks to ease your mind.
You can choose a software for your yoga center that can provide a community that other yoga studio owners come together to share different methods for improving their business operations, trade business technics, getting inspired, and learning how to use the software for excellent customer service.
10- Choose Short Term Contracts
These days, there is no need for long term contracts because if a company believes in their application, they should offer a free demo version of the yoga studio app that you can see its capabilities and then make a purchase.
If it is the right product, they should not tie you into a long term contract in order to retain your business.
Yoga studio softwares might offer various pricing strategies to meet the needs of different yoga studio owners: monthly payments, payment every three months or yearly payments.
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